Wir stellen unseren Gästen gelegentlich diesen Brief aus, der in Absprache mit dem Auswärtigen Amt entstand. Er ist wohl nicht für Dauervisums gedacht:
Dear Mr/Ms (passende persönliche Anrede),
This is to invite you most cordially to take part in … at … from …. to …. (Optional: Your stay will also provide you with the opportunity to pay visits to further partner organisations in other Schengen countries).
All costs you will incur in connection with your journey will be covered by xxxxxxxxx. (Optional: Please find enclosed a booking confirmation of your flight/hotel room).
May we ask you to please apply for your visa with the German Embassy/Consulate at … as soon as possible since as a rule at least 12 working days are required for processing by the Embassy/Consulate. In order to facilitate smooth and swift processing, please submit your request with full documentation (see the website of the German Embassy/Consulate at … for details). To avoid a long wait, it is advisable to make an appointment with the Embassy/Consulate. Also, please note the possibility to apply for a visa fee waiver or reduction (cf. website of the Auswärtiges Amt (Federal Foreign Office).
In our turn, we will inform the German Embassy/Consulate at … of this invitation to you.
We very much look forward to welcoming you soon here in Germany.
With our very best wishes and kind regards,
Managing Director, xxxx
Cc: German Embassy/Consulate at …
Ich hoffe, das hilft weiter.